Information for Presenters and Discussants
Select travel expenses for one presenter per conference paper, as well as invited discussants, will be covered by the Kauffman Foundation and the Federal Reserve Bank of Cleveland. Airline, train, and hotel accommodations will be covered directly by conference organizers if procedures are followed.
All arrangements should be made through the Kauffman Foundation Travel Consultant, Norma Getz (816-932-1112 or firstname.lastname@example.org). Any exceptions should be pre-approved by E.J. Reedy. No travel expenses or exceptions will be reimbursed outside of this procedure. Mileage, parking, and other incidental travel costs will not be reimbursed.
To expedite the booking process, when contacting the Kauffman Foundation travel agent by email, please include
your official name (to be used on ticket)
any pertinent frequent flier numbers
any additional special needs related to hotel room, allergies, or disabilities.
All travel arrangements should be made no later than February 20, 2009.
In order to ensure use of Kauffman Foundation resources in ways that achieve the foundation's charitable goals most effectively and are consistent with the law and donor intent, the following guidelines will be enforced in air travel:
Most-direct flight (Kauffman pays for trip portion to and from originating destination only)
Coach fares only (any upgrades, travel insurance, change fees, and other airline related charges outside traditional coach class reservations are the responsibility of the traveler)
Hotel reservations must be made through the Kauffman travel agent although expenses are being covered by the Federal Reserve Bank of Cleveland.
Q) Do I have to accept the itinerary the Kauffman Foundation suggests?
A) The Kauffman Foundation is providing you with one round-trip ticket. The foundation's practice is to purchase the lowest-priced ticket at the time of booking. If you do not accept that particular itinerary, you have the option of changing it but will be asked to pay the difference between the suggested itinerary's fare and the fare you choose.
Q) How will that payment be handled?
A) The Kauffman Foundation will cover these costs directly. You will not bear any financial responsibility for the airfare to Cleveland or hotel room accommodations. You may be required to submit your own credit card number for incidentals at the hotel.
Q) Do I have to use the Kauffman Foundation's travel agent?
A) If you want the ticket provided by the Kauffman Foundation or want to be reimbursed for a portion of the ticket, the answer is "yes.”